Terms of Use and Privacy Policy

TERMS OF USE FOR JOB SEEKERS

PART ONE: TERMS OF USE OF VISIDARBI DATABASE FOR REGISTERED JOB SEEKERS

1. DEFINITIONS

1.1. Visidarbi – SIA Alma Career Latvia (registration number: 40003480317, registered address: Baznīcas iela 20/22-30, Riga, LV-1010, Republic of Latvia).

1.2. Database – Visidarbi database located on the website www.visidarbi.lv and containing job offers, job search announcements, CVs and other employment-related data.

1.3. User – a natural person who has agreed to these Terms of Use, has registered in the Database and created a User account.

1.4. User data – any and all data related to the User that the User has entered into the Database, including those entered in the registration form, as well as data attached to the Database in file form (CV and other documents related to the application) and other data processed by Visidarbi in relation to the User. User data also includes personal data in accordance with the Law on the Processing of Personal Data and Regulation No. 2016/679 of the European Parliament and the Council (General Data Protection Regulation).

1.5. Terms of Use – these terms of use of Visidarbi Database for registered job seekers, as well as the privacy policy, which is part of these Terms of Use.

1.6. Data recipient – ​​a legal or natural person who uses the Database to search for and select employees for themselves or their clients or to use other services offered to employers on the Visidarbi Portal, and to whom Visidarbi transfers or makes available the User data in accordance with the Terms of Use.

1.7. Parties – Visidarbi and the User.

1.8. Source – a third-party website from which Visidarbi collects job offers.

1.9. Services – all Visidarbi services described for job seekers on the Portal. Employment mediation services (including the ability to add the User's application documents to the Database, search for and receive relevant job offers by e-mail, participate in competitions, etc.) are available to the User free of charge. The User pays Visidarbi for additional services (consulting, testing, advertising, etc.) in the amount and in accordance with the terms and conditions set out in the description of the respective Service.

1.10. Access data – the username and password chosen by the User at the time of registering as a User, or the username and password that the User later changed in the Database.

1.11. Portal – an environment created for the provision of services related to mediation services for job seekers and employers, administered by Visidarbi, www.visidarbi.lv.

1.12. GDPR - Regulation of the European Parliament and of the Council No. 2016/679 (General Data Protection Regulation).

2. RIGHTS AND OBLIGATIONS OF THE USER

2.1. Upon completing the registration form and accepting these Terms of Use, the User is granted access to the Database and may utilise the Services using their Access data.

2.2. The User ensures the confidentiality of their Access data and must not disclose it to any third party. The User is fully responsible for the use of their Access data in compliance with these Terms of Use.

2.3. If the User forgets their Access data or suspects that it has been compromised or accessed by third parties, they must promptly update their Access data through their User account in the Database or notify Visidarbi via email or phone. Visidarbi will facilitate changes to the Access data on behalf of the User, if required.

2.4. The User must enter only accurate and truthful data into the Database, ensuring it does not contain false or misleading information. The User is liable for any damage caused to Visidarbi or third parties resulting from false, inaccurate, or incomplete information provided.

2.5. All rights to the Database and Portal are owned by Visidarbi. The User does not acquire any rights to the Portal, Database, or its components through usage. Users may utilise the data within the Database solely to contact employers using the details provided in job offers for employment purposes. The User is prohibited from creating extracts or reproductions of the Database, employing it for unauthorised purposes (including software applications or automated scripts), causing damage, or disrupting its operation. Access to the software underpinning the Database does not confer any intellectual property rights to the User.

2.6. To apply for a job published on the Portal by the Data recipient, the User must complete the application form on the Portal, optionally attaching supporting documents. By applying, the User consents to the transfer of their personal data to the Data recipient for the purpose of employment consideration. Any application documents submitted by the User will be accessible exclusively to the Data recipient for the specific job offer applied for. Users may withdraw applications by notifying both the Data recipient and Visidarbi via email. The User acknowledges that Visidarbi and the Data recipient may retain the application data for a defined period to protect their legitimate interests.

2.7. To apply for job offers sourced externally, the User must use the respective Source's mechanisms. Such Sources operate independently of Visidarbi, and Visidarbi is not accountable for the handling of personal data by these Sources. Users are advised to review the Source's personal data processing policies.

2.8. By logging into their account, the User may manage email notifications concerning preferred job offers, services, opportunities, and updates from Visidarbi and its partners. Preferences for notifications and criteria for job alerts can be modified or entirely opted out of by the User.

2.9. The User may supplement, amend, or replace their personal data or application documents within the Database. To request account deletion, the User must contact [email protected]. Visidarbi will delete the account within seven (7) days of receiving the request. However, to comply with legal obligations and protect its legitimate interests, Visidarbi may retain the User's data for a specified retention period as outlined in clause 4.9. During this period, Visidarbi may access the personal data only under exceptional circumstances.

2.10. In addition to the rights specified in clause 2.9, the User is entitled to:

2.10.1. request details of the personal data Visidarbi processes concerning them;

2.10.2. request corrections or updates to their personal data if changes cannot be made through their account;

2.10.3. request the deletion of their personal data and termination of processing;

2.10.4. request restrictions on the processing of their data;

2.10.5. object to the processing of their data;

2.10.6. lodge complaints with the relevant supervisory authority (State Data Inspectorate) regarding data processing; and

2.10.7. exercise data portability rights as per Article 20 of GDPR.

3. RIGHTS AND OBLIGATIONS OF VISIDARBI

3.1. Visidarbi provides access to the Services in accordance with these Terms of Use from the moment the User completes registration on the Portal.

3.2. Visidarbi does not act as an authorised representative or agent of the Data recipients and is, therefore, not liable for any damages incurred by the User while seeking employment or participating in the recruitment process via the Portal. The User independently initiates any negotiations and enters into employment contracts with the Data recipient without Visidarbi's involvement. Visidarbi is not laible for any promises made by the Data recipient to the User or for the Data recipient’s non-compliance with the terms and conditions of the employment contract.

3.3. Visidarbi is not responsible for the content of job offers published on the Portal by Data recipients, nor their compliance with the laws of the Republic of Latvia. The Data recipient bears full responsibility for this. Visidarbi reserves the right, but is not obligated, to correct or remove any job offers published by a Data recipient that contain inaccurate information, violate the Terms of Use, or fail to comply with Latvian laws.

3.4. Visidarbi assumes no responsibility for the content of job offers collected from external Sources. These offers are automatically included on the Portal, and Visidarbi does not verify their accuracy, completeness, legality, or availability. Furthermore, Visidarbi is not an authorised representative or agent of the Sources. Visidarbi reserves the right, but is not obligated, to remove job offers collected from external Sources if they contain inaccurate information, violate the Terms of Use, or fail to comply with Latvian laws.

3.5. Visidarbi does not guarantee that the User will secure employment through the Portal and does not contact potential employers on behalf of Users.

3.6. Visidarbi is not liable for any misuse of User data or breaches of confidentiality committed by the Data recipient.

3.7. If the User consents during registration, Visidarbi may send the User notifications via email about services, opportunities, and updates from Visidarbi and its partners. The User may unsubscribe from such notifications at any time by following the instructions provided in the emails or by updating their preferences in their User account.

3.8. Visidarbi may also send email notifications to the User regarding job offers that match the criteria specified by the User for preferred job positions.

3.9. Visidarbi is entitled to transfer the Database, including User data, to third-party service providers within the European Economic Area for purposes such as storage, hosting, or other related services. In such cases, Visidarbi remains the data controller, while the third party acts as a data processor.

3.10. Visidarbi retains User data throughout the provision of Services and until the User's account is deleted, in accordance with clause 2.9 of the Terms of Use. Furthermore, User data may be retained for a specified period after account deletion to protect Visidarbi’s legitimate interests (e.g., to substantiate service delivery or to address potential legal claims within the three-year limitation period) or to comply with legal obligations (e.g., accounting requirements). Visidarbi also retains User data submitted in job applications for six months following the application date.

3.11. Visidarbi reserves the right to modify the structure, menu, and functionality of the Database without prior notification to the User.

3.12. Visidarbi may unilaterally amend these Terms of Use by publishing the revised version on the Portal and notifying Users at least five (5) days before the changes take effect. Amendments will not apply retroactively to Services ordered by the User prior to the effective date of the changes.

4. PROCESSING OF PERSONAL DATA BY VISIDARBI

4.1. Visidarbi acts as the data controller for User data processed to provide Services in accordance with these Terms of Use. For inquiries regarding personal data processing, Users may contact Visidarbi via email at [email protected].

4.2. In addition to User data, Visidarbi may process other data categories, such as Access data, technical data used to enhance user experience (e.g., identifying whether the User is accessing the Portal via a stationary or mobile device), data obtained during communications with the User, and data collected through cookies during Portal usage.

4.3. User data processing is conducted under these Terms of Use, which constitute an agreement between the User and Visidarbi. Certain User data processing may be required to comply with applicable legal obligations (e.g., those stemming from the Accounting Law). Processing may also occur to uphold Visidarbi's legitimate interests. Detailed information on the legal bases and purposes of data processing is provided later in these Terms of Use.

4.4. Since the primary purpose of User data processing is to fulfil the contract between the Parties, refusal to provide necessary data, or requests to suspend or restrict processing, will prevent Visidarbi from delivering the Services outlined in these Terms of Use.

4.5. User data is transferred to third parties only where there is a legal basis for doing so, such as:

4.5.1. To Data recipients to fulfil agreements concluded with them;

4.5.2. To third-party service providers acting as data processors under Visidarbi's instructions to support Service provision;

4.5.3. To third-party service providers (e.g., legal consultants, auditors) engaged to safeguard Visidarbi's legitimate interests or business operations;

4.5.4. To law enforcement or judicial authorities upon receipt of a justified request or where required by applicable law;

4.5.5. To Visidarbi group companies for operational efficiency and cost optimisation:

4.5.5.1. Alma Media Oyj, Alvar Aallon katu 3 C, FI-00100, Helsinki;

4.5.5.2. Alma Career Oy, Alvar Aallon katu 3 C, FI-00100, Helsinki;

4.5.5.3. Alma Career Latvia SIA, Baznīcas iela 20/22-30, Riga;

4.5.5.4. Alma Career Estonia OÜ, Pärnu mnt 158/1, 11317 Tallinn;

4.5.5.5. Alma Career LT, UAB, Svitigailos g. 11B, 03228, Vilnius.

4.6. The list of Data recipients referred to in clause 4.5 is available in the Portal section at: https://www.visidarbi.lv/en/companies.

4.7. Where data recipients mentioned in clause 4.5 are located outside the European Economic Area, Visidarbi ensures appropriate safeguards in accordance with Article 46 of the GDPR. Measures include the use of EU adequacy decisions, standard contractual clauses, binding corporate rules, derogations, or other tools and supplementary measures suited to the specific case of data transfer.

4.8. If Visidarbi has reason to believe that User data entered into the Database is incorrect, erroneous, or contrary to generally accepted moral standards, Visidarbi reserves the right, though is not obligated, to delete such data.

4.9. Below is a description of the purposes, legal bases, and retention periods associated with the processing of User data:

4.10. Visidarbi is authorised to process User data for additional purposes, provided that any new purposes are disclosed to the User in a timely manner. Such processing will proceed only if the User consents to the proposed use of their data or if another legal basis for processing exists.

4.11. Data recipients who receive User data are considered independent data controllers and process personal data for purposes separately communicated to the Users.

4.12. The User has the following rights, which can be exercised by contacting Visidarbi using the contact information specified in clause 4.1 of these Terms of Use:

4.12.1. to request Visidarbi to provide information about which User's data Visidarbi processes in relation to him/her, and to request the User's data to be supplemented, corrected or replaced, if the User cannot exercise these rights in the manner provided for in these Terms of Use;

4.12.2. to request the deletion of the User's data and the termination of any further processing thereof;

4.12.3. to request restriction of processing of User’s data or submit objections to processing of User’s data if processing is based on Visidarbi’s legitimate interests;

4.12.4. to submit a complaint to the State Data Inspectorate regarding processing of User’s data if the User establishes that his/her rights are being violated;

4.12.5. not to be subject to a decision based solely on automated decision-making, including profiling, if the decision has legal consequences for the User or similarly significantly affects the User;

4.12.6. to withdraw the User’s consent to the processing of his/her data in cases where the legal basis for their processing is the User’s consent. To withdraw consent, the User may use the contact information specified in clause 4.1 of these Terms of Use;

4.12.7. to exercise his/her right to the User’s data portability in accordance with Article 20 of GDPR.

5. LIABILITY OF THE PARTIES

5.1. Visidarbi reserves the right to unilaterally terminate the provision of Services without prior notice and without refunding the fee paid for the Services if the User breaches these Terms of Use and fails to rectify the breach within 10 (ten) business days of receiving a written warning from Visidarbi via email.

5.2. The User may discontinue use of the Services at any time, for any reason, by notifying Visidarbi via email. In such cases, the User shall not be entitled to a refund of any fees already paid for the Services.

5.3. The User shall be held liable for any damages incurred by Visidarbi as a result of violations of these Terms of Use.

5.4. Visidarbi accepts no liability for the accuracy or content of the data entered into the Database or for any damages incurred by the User as a result of using the data contained therein.

6. FINAL PROVISIONS

6.1. If the Terms of Use require that a notice to Visidarbi be submitted by email, the User must send such notice to [email protected] or to [email protected] for requests related to the processing of personal data.

6.2. Where the Terms of Use require notices to be submitted to Visidarbi by phone, the User must deliver such notices by calling (+371) 67336111.

6.3. The Parties shall endeavour to resolve any disputes arising in the performance of their obligations through negotiation. If an agreement cannot be reached, the dispute shall be resolved in a court of the Republic of Latvia, in accordance with the laws of the Republic of Latvia.

PART TWO: TERMS OF USE OF VISIDARBI DATABASE FOR UNREGISTERED JOB SEEKERS

This section of the terms of use (hereinafter referred to as the "Terms of Use") constitutes a distinct and independent part applicable to unregistered job seekers using the website www.visidarbi.lv (hereinafter referred to as the "Portal"). The Portal is managed by SIA Alma Career Latvia (registration number: 40003480317, registered address: Baznīcas iela 20/22-30, Riga, LV-1010, Republic of Latvia) (hereinafter referred to as "Visidarbi"). The abbreviations used in this section align with those in the section of the Terms of Use applicable to registered job seekers. Users are encouraged to review the terms for registered job seekers to fully understand their rights concerning the Portal.

If you use the Portal to apply for published job offers, subscribe to email notifications about preferred job opportunities, and you either do not have a registered user account or do not wish to authenticate yourself on the Portal (hereinafter referred to as the "Client" and/or "You," "Your," etc.), these Terms of Use will apply to you.

Visidarbi does not accept liability for the accuracy of the information entered in your application form or attached documents, nor does it guarantee error-free operation of the Portal. If operational errors occur, and you are unsure whether your application or data/documents have reached the relevant employer, you should notify Visidarbi at [email protected].

1. PROCESSING OF PERSONAL DATA

1.1. By completing an application for a job advertised on the Portal, you consent to Visidarbi transferring the following personal data to the relevant employer: your email address, full name, phone number, data included in the application, and data in attached documents.

1.2. Visidarbi acts as a data processor concerning the personal data you submit via the Portal to the employer. Visidarbi processes your personal data solely for submission to the relevant employer through the application form. The employer, as the data controller, determines the manner and purposes for processing your personal data and provides separate notifications to you regarding these purposes.

1.3. The personal data in your application are accessible to the relevant employer, authorised Visidarbi employees, and—where applicable—service providers engaged by Visidarbi to maintain the Portal or protect its legal interests. Details of Visidarbi's service providers are available in Clause 4.5 of the Terms of Use for registered job seekers. As a data processor, Visidarbi will not transfer your data outside the European Economic Area unless you apply for a job with an employer based in such a region.

1.4. Visidarbi retains your application data on the Portal for six months from the date of application submission. This retention period aligns with the limitation period for potential claims related to your application. In the event of a claim against Visidarbi, your data may be retained until Visidarbi’s legitimate interests in relation to the claim have been resolved.

1.5. Failure to provide the personal data specified in clause 1.1 will prevent you from applying for the relevant job. In such cases, you may (i) contact the employer directly to apply for the job through alternative methods, or (ii) register as a user on the Portal to submit your application.

1.6. You have the following rights regarding the processing of your personal data:

1.6.1. to request access to your personal data;

1.6.2. to request the amendment, rectification, or replacement of your data;

1.6.3. to request deletion of your data and termination of further processing;

1.6.4. to request restrictions on data processing;

1.6.5. to lodge complaints with the State Data Inspectorate regarding the processing of your data;

1.6.6. to withdraw your consent at any time;

1.6.7. to exercise your right to data portability in accordance with Article 20 of the GDPR.

TERMS OF USE FOR EMPLOYERS

TERMS OF USE OF VISIDARBI DATABASE FOR REGISTERED EMPLOYERS

1. DEFINITIONS

1.1. Visidarbi – Alma Career Latvia SIA (registration number: 40003480317, registered address: Baznīcas iela 20/22-30, Riga, LV-1010, Republic of Latvia).

1.2. Client – ​​a legal or natural person who receives the Services.

1.3. Parties – Visidarbi and the Client.

1.4. Source – a third-party website from which Visidarbi collects job offers.

1.5. Database – Visidarbi database located on the website www.visidarbi.lv and containing job offers, job announcements, CVs and other employment-related data.

1.6. Access data – username and password assigned to the Client by Visidarbi and required to access the Database.

1.7. Terms of Use – these terms of use of Visidarbi Database for registered employers.

1.8. Advertisements – the Client’s job advertisement published in the Database.

1.9. Services – Visidarbi services intended for employers, as specified in the section “For Employers” of the website www.visidarbi.lv and provided by Visidarbi to the Client and paid by the Client at the price specified in the respective section.

1.10. Portal – an environment created for the provision of services related to mediation services for job seekers and employers, administered by Visidarbi, www.visidarbi.lv.

1.11. GDPR – Regulation of the European Parliament and the Council No. 2016/679 (General Data Protection Regulation).

2. RIGHTS AND OBLIGATIONS OF THE CLIENT

2.1. Clients can purchase selected Services online by registering or logging into their user accounts in the Database. If online payment is not feasible using the available payment methods, Visidarbi can issue an invoice for payment by bank transfer upon request.

2.2. Upon payment for the Services, or if Visidarbi decides to provide Services prior to receiving payment, Visidarbi will email the Client the necessary information to activate Database access rights along with Access data. This ensures the Client can use the Services for the duration specified in the Service description.

2.3. Clients may share Access data exclusively with authorised individuals, such as employees, who require it to utilise the Services on behalf of the Client.

2.4. The Client is responsible for preventing third parties from accessing their Access data. If the Client suspects that Access data has been compromised, they must notify Visidarbi immediately via email. In such cases, Visidarbi will deactivate the compromised Access data and issue new credentials to the Client at the registered email address or as otherwise agreed.

2.5. If the Client’s designated contact person changes, the Client must inform Visidarbi via email within three business days, specifying the effective date for revocation of access for the previous contact and providing the new contact’s name, email, and phone number. Visidarbi will update the Access data accordingly.

2.6. Clients may only use Database information to recruit employees and are prohibited from sharing such information with third parties without Visidarbi's written approval. Recruitment agencies may share data with partners solely to facilitate employment services and must ensure proper data protection measures in compliance with these Terms of Use and applicable laws.

2.7. Clients are strictly prohibited from actions that could damage, copy, or disrupt the operation of the Database, including but not limited to deploying unauthorised software or commands.

2.8. Each Advertisement must relate to a single job offer and comply with Latvian laws, ethical standards, and accuracy. Clients bear full responsibility for Advertisement content.

2.9. Advertisements must be published in Latvian in accordance with the Republic of Latvia’s State Language Law. A foreign-language version may be provided, but only alongside the Latvian version.

2.10. If the Client acts as an intermediary - a personnel recruitment company or employment agency registered in the Republic of Latvia, then, in accordance with the Licensing and Supervision Procedure for Merchants - Employment Service Providers[1], the Client is obliged to indicate in the Advertisement the license number, date of issue and validity of the license issued by the State Employment Agency.

2.11. Advertisements must display the Client’s contact details (excluding email). Third-party contact details may only be included with prior written agreement from Visidarbi.

2.12. Clients are prohibited from including email addresses in Advertisements; job applications must be submitted via Visidarbi’s application form.

2.13. Visidarbi is authorised to monitor Advertisements within the Database but does not restrict the Client’s rights to publish elsewhere. Clients authorise Visidarbi to take legal action to prevent unauthorised use or publication of Database content.

2.14. Clients may order additional Services at any time, including increasing the number of Advertisements.

2.15. Clients can opt out of receiving marketing emails from Visidarbi and its partners via their user accounts or by following opt-out instructions in the emails.

2.16. As data controllers, Clients must process candidates' personal data in compliance with GDPR and ensure confidentiality. Personal data may only be used to contact candidates for employment discussions. Clients must ensure authorised personnel adhere to these confidentiality obligations.

2.17. Clients must implement appropriate technical and organisational measures when processing candidates’ data. If third-party data processors are engaged, Clients must ensure compliance with these Terms of Use and applicable laws.

2.18. Visidarbi will assist the Client in addressing potential or actual data breaches under its control and ensuring the Client complies with legal obligations, including notifying authorities and candidates where necessary.

2.19. After the subscription period ends, the Clients may not use job seekers’ data unless another legal basis exists. The Clients must delete such data and any copies from their systems and those of any engaged processors.

2.20. The Clients indemnify Visidarbi against any losses arising from non-compliance with personal data processing requirements, including compensations, fines, and related expenses incurred by Visidarbi.

3. RIGHTS AND OBLIGATIONS OF VISIDARBI

3.1. Visidarbi provides the Services selected by the Client as described in the relevant Service descriptions after receiving payment from the Client or, if agreed by Visidarbi, before receiving payment.

3.2. To enable the Client to use the Services, Visidarbi sends a notification to the email address registered in the Client’s Database account, confirming the activation of access based on the selected method for receiving Access data.

3.3. Visidarbi ensures the continuous availability of the Database and access to the data therein 24/7. In cases where access is disrupted due to actions or inactions by Visidarbi, including its employees, contractors, or subcontractors, Visidarbi will, upon the Client’s request, extend the Service period proportionally to the downtime. Should Visidarbi foresee interruptions to the Services, it will promptly inform the Client’s designated contact person.

3.4. Visidarbi reserves the right to request the removal of Advertisements from the Database that fail to comply with these Terms of Use or Latvian laws. If the Client does not correct the issues within two business days of notification, Visidarbi may delete the Advertisement without liability for resulting damages. Additionally, Visidarbi may unilaterally remove non-compliant job offers or Advertisements related to activities violating human rights, such as human trafficking or slavery.

3.5. Visidarbi assumes no responsibility for job offers collected from external Sources, as it does not administer these Sources or verify the job offers automatically displayed in the Database. While Visidarbi may delete job offers from Sources that are incorrect, violate the Terms of Use, or conflict with applicable Latvian laws, it is under no obligation to do so.

3.6. Visidarbi retains the right to modify the structure and procedures of the Database without prior notification to the Client.

3.7. Ownership rights to the Database belong exclusively to Visidarbi. The Client may use Database data solely within the scope of the Services described in their order. Using the Database does not grant the Client any intellectual property rights, including copyrights to the software operating the Database.

3.8. Visidarbi may unilaterally amend these Terms of Use by publishing the updated Terms of Use on the Portal and notifying the Client at least five days before they take effect. Amendments will not apply retroactively to Services ordered before the changes, except where required by local laws or European Union data protection regulations.

4. LIABILITY OF THE PARTIES

4.1. Visidarbi may unilaterally terminate the provision of Services without prior notice or refund if the Client violates these Terms of Use and fails to remedy the violation within 10 (ten) business days of receiving an email warning from Visidarbi.

4.2. The Client may discontinue use of the Services at any time by notifying Visidarbi via email. In such cases, the Client is not entitled to a refund for any fees paid.

4.3. The Client is liable for any damages caused to Visidarbi as a result of breaching these Terms of Use.

4.4. Visidarbi is not responsible for the accuracy or content of data entered into the Database or for any damages incurred by the Client through the use of such data. The Client is solely responsible for engaging with job seekers and negotiating employment agreements independently, without Visidarbi’s involvement.

5. FINAL PROVISIONS

5.1. After the Service period ends, the Client cannot continue using the Services but retains access to data they entered into the Database, including Advertisements.

5.2. Notifications to Visidarbi specified in these Terms of Use must be sent via email to the Client manager appointed by Visidarbi, with a copy sent to [email protected].

5.3. Any disputes arising during the execution of obligations will be resolved through negotiations. If no agreement is reached, disputes will be adjudicated by the courts of the Republic of Latvia under Latvian law.

6. PROCESSING OF PERSONAL DATA

6.1. Visidarbi acts as the data controller for personal data of Client representatives (e.g., name, surname, email address, position). The Client must ensure its representatives are informed about this data processing.

6.2. The Client representatives’ data is processed based on Visidarbi’s legitimate interests to fulfill contractual obligations and deliver the Services.

6.3. Access to representatives’ data is limited to Visidarbi employees and service providers supporting Database or Portal operations. This data may also be shared with auditors, legal consultants, and other service providers aiding Visidarbi within the European Economic Area, ensuring no transfer to third countries.

6.4. Data may also be accessible to Visidarbi group companies for group management and cost optimization, including:

6.4.1. Alma Media Oyj (Helsinki, Finland)

6.4.2. Alma Career Oy (Helsinki, Finland)

6.4.3. Alma Career Latvia SIA (Riga, Latvia)

6.4.4. Alma Career Estonia OÜ (Tallinn, Estonia)

6.4.5. Alma Career LT, UAB (Vilnius, Lithuania)

6.5. Data is retained during the Service period and for 5 (five) years after termination, in compliance with the Accounting Law.

6.6. Representatives of the Client, as data subjects, have the following rights:

6.6.1. to request access to their data;

6.6.2. to request correction, supplementation, or replacement of their data;

6.6.3. to request deletion of data or termination of processing, provided that such actions do not render Service provision impossible;

6.6.4. to restrict processing of their data;

6.6.5. to file complaints with the State Data Inspectorate regarding Visidarbi’s data processing;

6.6.6. to exercise data portability rights under GDPR Article 20.

6.7. No automated data processing or profiling is conducted on Client representatives’ data.